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Online Payroll Management Software
5 Best Online Payroll Services for Your Global Payroll & Payments
Unlock Your Business Potential: Harnessing the Capabilities of the Best Online Payroll Management Software
With the best online payroll management software, you can streamline your payroll process, save valuable time, and ensure accurate and efficient payment management for your employees. Say goodbye to tedious calculations and complex spreadsheets and hello to a seamless and hassle-free payroll experience.
Are you tired of spending countless hours manually managing your business’s payroll? Look no further! In today’s fast-paced digital world, the key to unlocking your business potential lies in embracing the power of technology.
With the best online payroll management software, you can streamline your payroll process, save valuable time, and ensure accurate and efficient payment management for your employees. Say goodbye to tedious calculations and complex spreadsheets and say hello to a seamless and hassle-free payroll experience.
In this guide, we will explore the incredible benefits of leveraging the capabilities of the top online payroll management software, empowering you to take your business to new heights.
Our Editor's Top 3 Picks
The ideal payroll service for small businesses simplifies payments, handles taxes, and provides easy access for employees, all at a reasonable price. With many options available, choosing the right one can be overwhelming. You want to streamline payroll, avoid mistakes, and automate tasks, but deciding which software is best takes time.
We’ve thoroughly researched the top payroll solutions to help you make an informed decision. Below are our detailed overviews of the 3 best options for your business.
FIRST CHOICE
Deel
Deel’s effortless global payroll services will provide you with easy multi-country payroll management. Deel handles compliance, tax deductions, and more.
SECOND CHOICE
Papaya Global
See how Papaya Global can power your international payroll using the power of SaaS. Learn about its automation, permission granting, and AI functionality.
THIRD CHOICE
Square Payroll
Square offers comprehensive payroll services, automated tax filings, and more all in one place to help your business thrive in-store and online.
We encourage you to read our full review to learn more about each payroll software and choose the best one for your needs.
Let’s start with some theories regarding Online Payroll Management Software!
What Is an Online Payroll Service?
Online payroll services are web-based tools that simplify paying your employees. They calculate each employee’s pay, handle taxes and filings, and track additional deductions like health insurance and retirement contributions. These services ensure your payroll processes align with standard HR regulations and practices, saving you time and effort.
Why Do You Need Payroll Software?
Manually processing payroll is complicated and demanding. Your employees rely on you to pay them accurately and on time, while the government expects precise tax filings. Managing this on paper can lead to mistakes, with serious consequences like fines or even losing benefits.
Online payroll services help ensure accurate and timely payments. They rely on your correct information and guide you through the process, preventing errors. They provide easy access to employee details and offer support for specific state requirements and various types of earnings. By automating the complex parts, these services help you avoid costly mistakes and keep your payroll running smoothly.
Benefits of Online Payroll Software
Managing payroll can be a complex and time-consuming task for businesses of all sizes. With the advent of technology, however, online payroll management software has become a game-changer in simplifying and streamlining the entire payroll process.
In this section, we will explore the key benefits that businesses can enjoy by harnessing the capabilities of the best online payroll management software.
1/ Streamline Payroll Processes
Online payroll management software offers a streamlined approach to handling payroll tasks. By automating various processes, such as tax calculations, salary deductions, and direct deposits, businesses can save significant time and effort.
With just a few clicks, payroll administrators can generate accurate paychecks, calculate taxes, and distribute payments to employees. This eliminates the need for manual calculations and reduces the risk of errors, ensuring a smooth and efficient payroll process.
2/ Ensure Accuracy and Compliance
Accuracy and compliance are paramount when it comes to payroll management. The best online payroll management software comes equipped with built-in features that help ensure accuracy and compliance with tax regulations, labor laws, and other legal requirements.
These tools automatically calculate deductions, tax withholdings, and other related obligations, reducing the chances of costly mistakes or compliance issues. Additionally, the software keeps track of changes in tax regulations, thus minimizing the risk of non-compliance.
3/ Save Time and Increase Efficiency
Time is a valuable resource for businesses, and online payroll management software helps save a significant amount of it. By automating repetitive tasks, such as data entry and payroll calculations, businesses can free up their HR and finance teams to focus on more strategic initiatives.
The software allows for swift and easy access to employee records, pay history, and other relevant information, eliminating the need for manual record-keeping and reducing the time spent on administrative tasks. As a result, businesses can achieve higher levels of efficiency, productivity, and employee satisfaction.
In summary, online payroll management software offers several benefits to businesses. It streamlines payroll processes, ensures accuracy and compliance, and ultimately saves time and increases efficiency.
By harnessing the capabilities of the best online payroll management software, businesses can unlock their full potential and focus on what matters most – driving growth and success.
The Ultimate List of Popular Payroll Software
[ Best Online Payroll Services of 2025 ]
After searching the market-wide and deep, we’ve decided to feature the following online payroll services:
- Deel
- Papaya Global
- Square Payroll
- Remote
- Gusto
- Hubstaff
- SurePayroll by Paychex
- Intuit QuickBooks Payroll
- Wave Payroll
- Patriot Software
- 7shifts
- FreshBooks
Whether you’re starting a blog site, an online store, or a local business site, let’s pick the best online payroll management software and save money!
The 5 Best Online Payroll Management Software
[ Best Online Payroll Management Software Solutions Ranked & Reviewed for 2025 ]
Online payroll management software has revolutionized the way businesses handle their payroll processes. With a wide range of options available, it can be challenging to choose the best one for your business. In this section, we will explore some of the top online payroll management software solutions that can take your business to new heights.
To help you make an informed decision, here is a list of the 5 best online payroll services available today:
Rank #1: Deel ~ All-in-one Global People Platform
Deel is highly praised for being a reliable, user-friendly, and cost-effective payroll management tool. Users appreciate its intuitive design, ease of navigation, and excellent customer support. It simplifies managing payroll, contracts, invoices, and financial transactions, especially for companies with remote workers worldwide, while ensuring compliance with tax laws and work regulations.
With Deel HR, you can bring all of your employee data from around the world into a single global HRIS. We compliantly localize everything—from onboarding to holiday days—based on location and local labor laws.
Best for
Deel’s the only platform that allows you to combine payroll, HR, performance, and compliance for any type of worker in 150 countries into a single platform.
Price
Deel Payroll plan: $29 per employee / month
Discount & Promotion
A free HRIS platform built for business with global teams.
Guarantee & Cancellation
> Schedule a 30-minute product demo with expert Q&A. > You can cancel anytime.
Key Features of Deel:
Global Payroll: Deel simplifies international payroll by automating payments, tax handling, and compliance in over 100 countries. This eliminates the need for businesses to set up local entities, making global hiring much easier.
Contractor Management: Deel allows businesses to onboard, manage, and pay contractors quickly and compliantly. This includes generating compliant contracts, automating payments in multiple currencies, and managing invoices.
EOR Services: Deel’s Employer of Record (EOR) service allows businesses to hire employees in countries where they don’t have a legal entity. Deel handles all the legal and HR responsibilities, including onboarding, payroll, benefits, and compliance.
Compliance and Legal Expertise: Deel ensures businesses stay compliant with local labor laws and regulations in every country they operate in. They provide up-to-date legal guidance and support, minimizing risks associated with international employment.
Pros:
- Simplified Global Payroll: Deel streamlines international payroll, automating payments, taxes, and compliance in numerous countries. This eliminates the need for businesses to establish local entities, making global hiring much easier.
- Efficient Contractor Management: Deel simplifies onboarding, managing, and paying contractors while ensuring compliance with local laws. This includes generating contracts, automating payments in various currencies, and managing invoices.
- Comprehensive EOR Services: Deel's Employer of Record (EOR) service enables businesses to hire employees in countries where they lack a legal entity. Deel handles all legal and HR responsibilities, including onboarding, payroll, benefits, and compliance.
- Improved Global Team Management: Deel provides a centralized platform for managing all global team members, regardless of their location, improving communication and collaboration.
Cons:
- Cost: Deel's services can be expensive, especially for smaller businesses or those with limited international hiring needs.
Try Deel!
Rank #2: Papaya Global ~ International Payroll SaaS Solution
Papaya Global emphasizes automation, expert support, and technological integration to streamline global payroll operations, ensuring compliance, security, and efficient payment processing for businesses managing international workforces.
Manage global payroll and payments in 160+ countries with the true end-to-end technology that unifies your operations—from data syncs and monthly reporting to embedded payments and automated journal entries.
Also, see how Papaya Global can power your international payroll using the power of SaaS. Learn about its automation, permission granting, and AI functionality.
Best for
Managing global payroll through a unified technology platform, focusing on automation, compliance, and optimized payment solutions.
Price
PayrollPlus - Grow Global Plan: starting from $ 25 per employee / month
Discount & Promotion
They offer discounts for large companies with volume payroll requirements.
Guarantee & Cancellation
You can cancel anytime.
Key Features of Papaya Global:
Comprehensive Global Payroll Management: Papaya manages payroll and payments in over 160 countries, streamlining operations from data syncs to reporting.
Automation: The platform automates global payroll processes, consolidating various payroll streams and standardizing data.
Expert Payroll Support: Payroll is managed by certified experts who ensure compliance with local regulations and stay updated on legal changes.
Integrated Payments: Offers an embedded payments solution that allows businesses to pay employees and vendors in local currencies efficiently.
Data Integration: Features out-of-the-box APIs and connectors to easily sync pre-payroll data from various systems, including human resources.
AI-Powered Accuracy: An AI validation engine improves accuracy by analyzing payroll data and ensuring compliance with local requirements.
Business Intelligence and Analytics: Provides customizable dashboards for payroll analytics, allowing businesses to track spending and spot trends.
Employee Empowerment: The Papaya Personal platform allows employees to manage their documents, attendance, and pay slips securely.
Security and Compliance: Ensures compliance in payroll and payments with a focus on data privacy, holding several security certifications (ISO 27001, SOC reports).
Pros:
- Comprehensive Global Payroll: Papaya Global excels in managing payroll across 160+ countries, making it ideal for businesses with a global workforce. It handles various pay frequencies, currencies, and local regulations.
- Automation and AI: Papaya Global uses AI to automate tasks like onboarding and data entry, minimizing manual effort and human error.
- Real-time Reporting and Analytics: The platform offers robust reporting and analytics tools to track payroll costs, identify trends, and make informed decisions about your global workforce.
- Integrations: Papaya Global integrates with various HR and accounting systems, streamlining your workflow and data management.
Cons:
- EOR Aggregator Model: Their Employer of Record (EOR) model, while offering broad coverage, can be complex and less efficient for some businesses compared to more streamlined EOR providers.
Try Papaya Global!
Rank #3: Square Payroll ~ Payroll Services / Online Payroll Software
Square Payroll is a comprehensive payroll solution designed for businesses of all sizes to simplify payroll processing, tax compliance, and employee benefits management. It integrates seamlessly with Square’s other services, enabling efficient payroll management and automation.
- Purpose: Simplifies payroll processing, tax payments, and compliance management for businesses.
- Target Users: Supports a variety of business types including food & beverage, retail, home & repair, small businesses, and contractors.
Best for
Square offers comprehensive payroll services, automated tax filings, and more all in one place to help your business thrive in-store and online.
Price
> Full-Service Payroll: $35 / month + 6 per person (billed monthly). > Contractor-Only Payroll: $6 per person (billed monthly)
Discount & Promotion
N/A
Guarantee & Cancellation
Signing up for Square is fast and free. No commitments or long-term contracts required.
Key Features of Square Payroll:
Payroll Processing: Easily run payroll and pay employees directly from the Square Dashboard, with options to import timecards and tips.
Tax Compliance: Automated tax filings for federal and state requirements, including W-2 and 1099-NEC at year-end.
Flexible Pay Options: Supports multiple pay rates, commissions, bonuses, and tips. Offers direct deposit, manual checks, or payments via Cash App.
Integration: Automatically syncs payroll with benefits and accounting solutions like QuickBooks Online.
Mobile Access: Manage payroll anywhere using the Square Team App.
Multi-state Capability: Can handle payroll for employees across different states and localities.
Pros:
- Integration with Square ecosystem: Seamlessly integrates with other Square products like Point of Sale and Square Shifts, creating a unified business management system.
- Automatic Tax Filing: Handles federal and state tax filings and payments automatically, saving time and reducing errors.
- Employee Self-Service: Employees can access their pay stubs, W-2s, and manage their personal information online.
- Mobile Accessibility: Manage payroll on the go with Square's mobile app.
- Good for Contractors: Specifically caters to businesses with contractors, with no monthly base fee for those who only pay contractors.
Cons:
- Limited Integrations: While it integrates well within the Square ecosystem, it has fewer integrations with third-party software compared to some competitors.
Try Square Payroll!
Rank #4: Remote ~ Global HR Solutions & Employment Tools for Distributed Teams
Remote is a global HR platform that specializes in streamlining hiring, managing payroll, and ensuring compliance for companies looking to employ a workforce across various countries.
Remote offers a range of services, such as Employer of Record (EOR) solutions, contractor management, and payroll processing, making it easier for businesses to grow their teams globally.
Best for
Hiring international talent in minutes. Remote is the most disruptive global payroll, tax, HR, and compliance solution for distributed teams.
Price
Payroll plan: $29 per employee / month
Discount & Promotion
Save more with Remote EOR.
Guarantee & Cancellation
Try Remote risk-free. If you’re not completely satisfied, they'll refund all management fees for the first 90 days.
Key Features of Remote Global Payroll:
Global HR Solutions: Remote provides all-in-one solutions for managing global teams efficiently without the need for local entities.
Employer of Record (EOR): Companies can hire employees in new countries quickly while ensuring full compliance with local laws and regulations.
Comprehensive Payroll Management: Remote supports multi-currency payroll processes and offers reliable, timely payments across borders.
Focus on Compliance: The service includes expert support to ensure adherence to local labor laws, payroll regulations, and tax requirements.
Broad Global Reach: Remote operates in numerous countries, facilitating global hiring from places like Estonia to Vietnam, and managing contractors from around the world.
Integration Capabilities: Remote can connect with various HR tools and platforms, enhancing organizational efficiency.
Pros:
- Global Reach: Hire employees in numerous countries, ensuring compliance with local labor laws.
- Comprehensive Solution: Handles many aspects of HR and payroll for remote workers, from onboarding to benefits administration.
- Strong Compliance Focus: Helps navigate complex international labor laws, minimizing legal risks.
- Streamlined Onboarding: Makes it easy to set up contracts and onboard new employees.
- Intellectual Property Protection: Offers robust IP protection, crucial for global businesses.
Cons:
- Limited Feature Information: Specific details about features may be limited, requiring direct contact with Remote.com.
Try Remote!
Rank #5: Hubstaff ~ Payroll Tracking Software
Hubstaff Payroll Tracking Software offers a suite of features designed to streamline your payroll processes. Streamline your entire payment process—from employee time tracking to payroll. Leverage accurate timesheets for error-free payroll without additional fees from Hubstaff.
Set pay rates and automate payroll with Hubstaff. Make payments to office, field, and remote teams with easy payroll tracking software.
Best for
Managing the payroll process with time tracking, timesheets, leave management, reporting, and more.
Price
Starter plan: $7 / seat / month
Discount & Promotion
Annual (2 months free)
Guarantee & Cancellation
Sign up for a free 14-day trial. No credit card required. Cancel anytime.
Key Features of Hubstaff Payroll:
Integrated Time Tracking: Hubstaff allows employees to track their work hours seamlessly through various methods, including desktop and mobile apps, web-based timers, and even GPS tracking.
Automated Timesheets: The software automatically generates timesheets based on tracked time, eliminating manual entry and reducing errors. These timesheets can be easily reviewed and approved, simplifying payroll calculations.
Customizable Pay Rates: Hubstaff enables you to set different pay rates for each employee or even for specific tasks. This flexibility ensures accurate compensation based on individual roles, skills, or project requirements.
Comprehensive Reporting: The software provides detailed reports on employee hours worked, pay rates, and payroll expenses.
Seamless Integrations: Hubstaff integrates with popular payroll and accounting software, such as QuickBooks and Gusto, allowing for the smooth transfer of payroll data and automated payment processing.
Pros:
- Automated Payroll: The software automates many payroll tasks, such as timesheet creation, calculations, and payments. This saves time and reduces the risk of errors.
- Simplified Invoicing: Hubstaff makes it easy to generate and send invoices to clients, with customizable templates and online payment options.
- Detailed Reporting: The software offers comprehensive reporting on employee hours, pay rates, and payroll expenses, providing valuable insights for business decisions.
- Integrations: Hubstaff integrates with popular accounting and payroll platforms like QuickBooks and Gusto, streamlining your financial workflow.
Cons:
- Privacy Concerns: Features like screenshots and activity monitoring can raise privacy concerns among employees if not implemented transparently and ethically.
Try Hubstaff!
Factors to Consider When Choosing Online Payroll Management Software
When it comes to managing your business’s payroll, choosing the right online payroll management software is crucial for streamlining processes and ensuring accuracy. With numerous options available in the market, it’s essential to consider several factors before making a decision.
In this section, we will explore three key factors to consider when choosing online payroll management software: scalability and flexibility, integration with other business systems, and security and data protection.
1/ Scalability and Flexibility
One important factor to consider when selecting online payroll management software is its scalability and flexibility. As your business grows, your payroll needs will evolve as well. Therefore, it’s vital to choose software that can accommodate your expanding workforce and changing requirements.
Look for payroll software that allows easy integration with additional modules or features as your needs evolve. This could include functionalities like time tracking, benefits management, or tax compliance solutions. Scalable software ensures that you can adapt your payroll processes without the need for a complete system overhaul, saving time and resources in the long run.
2/ Integration with Other Business Systems
Efficient and seamless integration is another crucial consideration when choosing online payroll management software. Your payroll system should be able to integrate smoothly with other essential business systems, such as your HR management software, accounting software, or time and attendance systems.
By integrating these systems, you can eliminate redundant data entry, reduce manual errors, and ensure accurate information transfer between different departments. Look for software that offers pre-built integrations or provides APIs for easy connections with other platforms. This integration capability can significantly streamline your business operations and enhance overall efficiency.
3/ Security and Data Protection
The security of your sensitive payroll data should be a top priority when selecting online payroll management software. Ensure the software you choose provides robust security measures to protect against potential data breaches or unauthorized access.
Look for features such as role-based access controls, encryption protocols, and regular data backups. Additionally, check for compliance with industry-standard security certifications, such as PCI DSS (Payment Card Industry Data Security Standard) or SOC 2 (Service Organization Control 2).
Remember, the payroll system will handle highly confidential employee information and financial data, so it’s essential to choose a software provider that prioritizes data protection and follows best practices for safeguarding your sensitive information.
In summary, when choosing online payroll management software, consider factors such as scalability and flexibility, integration capabilities with other business systems, and robust security and data protection measures.
Taking these factors into account will help you select a reliable software solution that meets your current and future payroll needs while ensuring the safety of your sensitive data.
Online Payroll Management Software - FAQs
1/ Does online payroll software integrate with other business software?
Yes, most online payroll software offers integrations with other business software. This can include:
- Accounting software: Seamlessly transfer payroll data to your accounting system to avoid manual entry and ensure accuracy.
- Time tracking software: Automate time and attendance tracking, which can be directly fed into payroll for accurate calculations.
- HR software: Integrate employee information, benefits, and onboarding processes for a unified HR and payroll experience.
Some popular payroll software even offers integrations with project management tools, customer relationship management (CRM) platforms, and other specialized business applications. When choosing payroll software, consider the specific integrations your business needs to streamline processes and enhance efficiency.
2/ Is my data secure with online payroll software?
Yes, reputable online payroll software providers prioritize the security of your data. They typically employ various measures to safeguard sensitive payroll information:
- Encryption: Your data is encrypted both in transit (while being sent over the internet) and at rest (when stored on their servers). This makes it very difficult for unauthorized parties to access or decipher the information.
- Secure Data Centers: Providers usually store data in secure data centers with physical security measures like restricted access and surveillance.
- Access Controls: They implement strict access controls, allowing only authorized personnel to view or modify payroll data. User permissions are often customizable to limit access based on roles and responsibilities.
- Regular Backups: Data is regularly backed up to prevent loss due to hardware failures or other unforeseen events.
- Compliance: Reputable providers adhere to relevant data protection regulations and industry standards to ensure your payroll data is handled responsibly.
3/ Can payroll software handle tax compliance and filing?
Yes, most modern payroll software includes features for tax compliance and filing. They automatically calculate and withhold the correct amounts for federal, state, and local taxes, and many also handle tax filings on your behalf to ensure compliance and avoid penalties.
Best Online Payroll Management Software: SUMMARY
Harnessing the capabilities of the best online payroll management software can truly unlock your business potential. Automating and streamlining your payroll processes can save time, reduce errors, and ensure compliance with tax regulations.
Furthermore, with features like employee self-service portals and integrated reporting tools, these software solutions empower your employees and enable you to make data-driven decisions. So, don’t let manual payroll tasks hold your business back any longer.
Embrace the power of online payroll management software and take your business to new heights of efficiency and success.
Our #1 Recommendation: Deel!
Disclosure: Please note that some of the links are affiliate links and at no additional cost to you, we’ll earn a commission. When you make a purchase using our affiliate links, they compensate us, which helps make this step-by-step guide to starting a blog and making money blogging free of charge to you. Know that we only recommend products and services we’ve personally used and stand behind. Please read our disclosure for more info.